Property Inventory Software
Create professional property inventories and condition reports in minutes. Photo documentation, e-signature, instant PDF. From €49/mo.
Why Go Digital with Property Inventories?
The most common challenges with traditional property reporting methods
Time-Consuming Paper Inventories
Handwriting inventory reports is slow and error-prone. Transcribing notes into documents after the visit doubles the workload and delays report delivery to tenants and landlords.
Disputes from Poor Documentation
Without clear photographic evidence and signed reports, deposit disputes are difficult to resolve. Vague descriptions lead to costly disagreements at the end of a tenancy.
No Photos or Evidence Trail
Paper inventories rarely include photographs. Without visual evidence attached directly to your report, it is nearly impossible to prove the condition of items at check-in or check-out.
Expensive Specialised Tools
Many property inventory software solutions are overpriced, charge per-report or lock essential features behind higher-tier plans. Small agencies and independent clerks need an affordable all-in-one solution.
Key Features for Property Inventories
Everything you need to produce professional inventory reports on-site
Instant PDF Reports
Generate professional property inventory PDFs in one tap. Automatic layout with your company logo, room-by-room photos, condition ratings and signatures.
Photo Documentation
Capture room-by-room photos with annotations for every detail. Add arrows, circles and text directly on images to highlight marks, damage or specific conditions.
Electronic Signature
Tenant and agent sign digitally on-screen at the end of the inspection. Each signature is timestamped and embedded into the final PDF for a legally robust record.
Offline Mode
Works in basements, rural areas and anywhere with no signal. Complete your entire property inventory offline and sync automatically when connectivity returns.
Customisable Templates
Ready-made templates for check-in, check-out and mid-term inspections. Fully customisable via the Template Studio to match your agency's requirements.
Condition Rating System
Rate each item's condition with clear status indicators. Choose from predefined condition levels or create your own rating scale tailored to your inventory workflow.
How It Works
Three simple steps to a professional property inventory
Select a Property Template
Choose from ready-made check-in, check-out or mid-term inspection templates. Customise rooms, items and condition scales to fit the property.
Document Room by Room
Walk through the property, capture photos, add annotations, record condition ratings and note any observations for each room and item.
Sign and Export PDF
Both parties sign digitally on-screen. Export a branded PDF report instantly and share it with the tenant, landlord or agency by email.
Use Cases
Adaptable to every type of property inspection
Check-In Inventories
Document the property condition at the start of a tenancy with photos and signatures.
Check-Out Reports
Compare against the check-in report to identify any changes, damages or missing items.
Mid-Term Inspections
Conduct periodic property checks during the tenancy to ensure maintenance and compliance.
Dilapidation Reports
Record structural and cosmetic issues for commercial or residential lease handovers.
Furnished Property Inventories
Detail every piece of furniture, appliance and fixture with condition ratings and photos.
Student Accommodation Checks
Fast, efficient room-by-room inventories for university halls and student lets at scale.
Frequently Asked Questions
What is a property inventory report?
A property inventory report is a detailed document recording the condition of a property and its contents at the point of check-in or check-out. It typically includes room-by-room descriptions, condition ratings, photographs and signatures from both the tenant and the agent or landlord.
Can tenants sign the report digitally?
Yes, both parties can sign directly on-screen using a mobile phone or tablet. Each signature is timestamped and embedded in the final PDF report for a legally robust record.
Does it work without internet?
Yes, EasyReportGen works 100% offline. You can complete an entire property inventory without any internet connection. Your reports synchronise automatically once you are back online.
What does the PDF report include?
The PDF report includes room-by-room photos with annotations, condition ratings for each item, electronic signatures from both parties, timestamps, property details and your company branding.
How much does it cost?
EasyReportGen starts from €49 per month with all features included. There is a 7-day free trial with no credit card required.
Can I customise the inventory template?
Yes, you can fully customise your inventory templates using the built-in Template Studio. Add or remove rooms, adjust condition rating scales, include custom fields and tailor the PDF layout to your branding.
Digitize Your Property Inventories Today
Join professionals who have switched to faster, more reliable digital reports.