A well-conducted QHSE (Quality, Health, Safety, Environment) audit relies on thorough preparation and a structured methodology. This checklist guides you through the 10 essential points to ensure the compliance of your facilities and processes.
The 10 Essential Points of Your QHSE Audit
Risk Assessment Document
Verify that the risk assessment document is up to date (annual update required), accessible to employees, and covers all workstations.
Safety Register
Check the presence and currency of the register: periodic inspections, fire drills, safety training records.
Personal Protective Equipment (PPE)
Inventory available PPE, check their condition, expiration dates and distribution traceability.
Safety Signage
Check the compliance, visibility and condition of safety signs, emergency exits and assembly points.
Fire Protection Equipment
Inspect fire extinguishers (inspection date), fire hose reels, smoke detectors and evacuation plans.
Hazardous Materials Storage
Check storage conditions, labeling, containment bunds and accessibility of Safety Data Sheets (SDS).
Certifications and Training
Verify that electrical certifications, equipment operator licenses and first aid certifications are current for all relevant positions.
Waste Management
Check waste sorting, storage, tracking documents and contracts with licensed waste management providers.
Mandatory Postings
Verify the presence of required postings: fire safety instructions, emergency numbers, internal regulations.
Non-Conformity Tracking
Review the non-conformity register, corrective action plans and resolution timelines.
Use a digital tool to document your audit in real time. Timestamped photos, GPS location and the site manager's signature enhance the evidentiary value of your report.
How to Effectively Document Your Audit
An audit is only as good as its documentation. Here are the best practices:
- Systematic photos: every checkpoint should be illustrated with photographs
- Timestamps: precise date and time for each observation
- Location: clearly identify the area concerned
- Factual observations: describe what you observe, without interpretation
- Signature: validate the report with the site manager
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