Industrial Maintenance & CMMS
Your technicians spend more time writing reports than actually working on equipment. Handwritten forms filled in at the end of the day, photos lost in a personal phone gallery, reports sent 48 hours after the job is done. The result: delayed invoicing, incomplete traceability, dissatisfied clients. EasyReportGen turns every intervention into a professional signed report — generated on site, even without a network connection.
Field observations
Every day, thousands of maintenance technicians face the same reporting problems. These inefficiencies cost time, money, and credibility.
The technician moves from job to job and postpones writing until the evening. Details are forgotten, findings become approximate, measurements are incomplete. The report loses its technical value because it is not written at the moment of observation. This is the norm for 70% of maintenance teams — and it is a method problem, not a competence problem.
Photos are taken on a personal phone and end up in the gallery, mixed in with personal pictures. Matching the right photo to the right piece of equipment in the right report requires manual sorting back at the office. Some photos are lost, others arrive without context — no timestamp, no usable technical annotation.
A late report means a late invoice. When the intervention report arrives 2 to 5 days after the visit, the invoice follows with the same delay. For a team of 10 technicians handling 5 jobs per day, that is 250 reports per week passing through the field-to-office pipeline before triggering invoicing. Cash flow suffers directly as a result.
Field solution
An intervention report tool designed for the industrial field. Not a digital form — a genuine professional report, produced on site, with client signature and instant PDF export.
Fault diagnosis, corrective actions taken, parts replaced, before/after photos, measurements, technical observations. The technician fills in the report during the intervention, gets the client to sign, and generates the PDF. The corrective report is handed over before leaving the site — with all proof of work integrated.
Inspection checkpoints, fluid levels, measurement readings, compliance/non-compliance statuses, observations, recommendations. Preventive maintenance templates structure the technician's round and produce a complete report at each visit. Traceability is automatic — every sheet is timestamped, geolocated, and signed.
Regulatory inspection, ISO audit, compliance verification, safety check. Audit templates include all sections required by the standards: scope, findings, non-conformities, corrective actions, signatures. The audit report is produced on location — not reconstructed at the office days later.
Template library
Choose a template, customise it in the Studio if needed, and start producing professional reports in minutes. No complex configuration required.
Diagnosis, corrective actions, parts, photos, client signature. The complete report for every corrective intervention.
View template →Inspection checkpoints, readings, fluid levels, statuses. Structure your preventive maintenance rounds.
View template →Diagrams, electrical measurements, compliance checks, annotated photos of installations.
View template →Safety checks, PPE, risk zones, non-conformities, priority corrective actions.
View template →Scope, findings, non-conformities, corrective actions, signatures. Compliant with ISO requirements.
View template →Systematic equipment verification: condition, operation, fluid levels, alerts, recommendations.
View template →Key features for maintenance
Every feature addresses a real need of maintenance technicians. No gimmicks — just tools that work under actual field conditions.
Industrial sites without network, basements, ATEX zones. Data entry, photos, signatures, PDF generation — everything works without a connection. Automatic synchronisation when the network returns.
The client signs directly on the technician's tablet. Proof of intervention timestamped and geolocated. The signed report is delivered immediately — not sent 3 days later.
Every photo is timestamped, geolocated, and integrated directly into the report. Annotate on screen: arrows, circles, text, measurements. Contextual visual evidence that is immediately usable.
The report is generated locally as a professional PDF: logo, layout, signatures, photos. Immediate invoicing is possible. Also exports to Word, Excel, and CSV to feed your CMMS.
Return on investment
The calculation is straightforward. Time spent writing manual reports after interventions is non-billable, unproductive time. Here is what that time represents for a typical maintenance team.
The calculation: A maintenance technician handles an average of 5 interventions per day. Each handwritten or office-typed report takes around 20 minutes to write (recalling findings, sorting photos, formatting, entering data into software). That is 5 × 20 min = 1h40 of admin writing per day.
With EasyReportGen, the report is filled in during the intervention — not afterwards. The technician enters findings, takes annotated photos, gets the client to sign, and generates the PDF in real time. Post-intervention writing time drops to zero.
For a team of 10 technicians, that is 16h40 recovered every day — the equivalent of 2 extra full-time technicians, without hiring. And invoicing triggers on the same day instead of 3 to 5 days later.
92 ready-to-use maintenance templates. Signed PDF on site in 2 minutes. Free 7-day trial, no credit card required.
Free 7-day trial