A property manager completes a move-out inventory on the fifth floor of an apartment block — no network coverage. The tenant is waiting for their copy. With a paper form or a standard tool, they would need to return to the office, re-type their notes, insert the photos, and email the PDF the next day. With EasyReportGen, the report is generated on the spot — with annotated photos, tenant and landlord signatures, and a professional layout — and handed over immediately. That is the difference between a deliverable produced in the field and an admin task waiting back at the office.
Field reality
Real estate professionals spend more time writing reports than conducting the inspections themselves. Three problems come up consistently.
A move-in or move-out inventory takes an average of 30 minutes on site — plus 45 minutes of additional admin back at the office: tidying up notes, inserting photos in the right order, formatting the document, and sending by email. With 3 visits a day, that is more than 2 hours lost on back-office work every day.
A typical inventory generates 30 to 60 photos. Tracking them down in the camera roll, matching each one to the right room, inserting them in the correct order — it is a daily headache. Without reliable timestamps or geolocation, the evidential value of photos is contestable in the event of a dispute.
A tenant signing an inventory expects their copy on the spot or within the hour. A landlord commissioning an inspection wants the report the same day. Standard tools impose a delay: return to the office, format the document, send. That lag creates dissatisfaction and unnecessary follow-up calls.
Industry solution
A document engine built to produce professional reports directly from the field. Three main use cases for real estate professionals.
A structured template organised room by room with a condition grid (good, worn, damaged), annotated photos for each item, free-text comments, and tenant and manager signatures on site. The PDF report is generated immediately and handed to the tenant before leaving the property — even without an internet connection.
Specialist templates for each inspection type with the required regulatory fields: building characteristics, measurements, observations, photos of checkpoints. The assessor completes their report in the field and leaves with a structured professional PDF — not handwritten notes to transcribe back at the office.
Market valuations, loss adjustment reports, technical building audits. Templates with modular sections: property description, market analysis, annotated photos, findings and recommendations. The final report respects the firm's branding and can be generated directly on site at the end of the visit.
Ready to use
Property report templates designed by real estate professionals. Customisable in the Studio with your logo and branding. Ready to use immediately.
Move-in and move-out. Room-by-room grid, condition rating, annotated photos, tenant and manager signatures. PDF handed over on site.
InspectionGeneral-purpose template for technical property inspections. Modular structure adaptable to all inspection types.
ValuationMarket valuation, technical audit, loss adjustment report. Modular sections, annotated photos, structured findings.
EPCEnergy performance assessment. Building characteristics, heating systems, insulation, energy consumption, energy class.
AsbestosIdentification of asbestos-containing materials. Location, condition assessment, photos, recommendations.
MoveLead exposure risk assessment. Room-by-room measurements, coating locations, results, conclusions.
Key features
Four technical capabilities that meet the specific requirements of real estate professionals working in the field.
Return on investment
A straightforward calculation based on real estate industry averages.
With EasyReportGen, the report is produced in the field during the visit. The 45 minutes of admin work per inventory are eliminated: photos are already in the report, signatures are collected on site, and the PDF is generated immediately.
2 hours 15 minutes recovered every day — enough for an extra inventory each day, or leaving the office 2 hours earlier. Over a month of 22 working days: nearly 50 hours saved.
Ready-to-use real estate templates. Signed PDF in one tap. Free 7-day trial, no credit card required.
Free 7-day trial