Pre-departure fleet inspections, delivery checks, warehouse audits: generate professional PDF reports directly from the field. Photos, GPS tracking, electronic signature, and offline mode included.
Every day, fleets lose time and money because of outdated paper-based processes.
Drivers fill in inspection sheets by hand that get lost in the cab, arrive illegible, or are never returned to head office. No traceability whatsoever.
Without systematic visual documentation, it is impossible to prove the condition of a vehicle or goods at the time of pick-up or delivery.
Mandatory inspections (technical control, road safety) are tracked manually. Deadlines are missed and penalties follow.
The fleet manager has no consolidated view of the condition of their vehicles. Maintenance decisions are made blind.
Digitise every field check into a professional PDF report with photos and signature.
Complete checklist: tyres, brakes, lighting, fluid levels, bodywork. The driver checks, photographs any issues, and signs — all in 2 minutes before hitting the road.
Document the condition of goods at delivery with timestamped photos. The recipient signs on screen. Legally defensible proof in the event of a carrier dispute.
Inspect storage areas, loading bays, and handling equipment. Flag non-conformities with annotated photos and an action plan.
In the event of an accident or damage, document immediately with geolocated photos, a precise description, and witness signatures. PDF report for the insurer within minutes.
Ready-to-use templates designed for road transport and logistics professionals.
Complete checklist before setting off
Proof of delivery with photos and signature
Storage areas and loading dock inspection
Accident documentation for insurance
Condition check for maritime or road containers
Road safety and ADR compliance
Photograph every issue found on the vehicle or goods. Photos are automatically timestamped and embedded in the PDF report with annotations.
Every report automatically records the GPS coordinates of the inspection or delivery location. Irrefutable proof of location for disputes.
Delivery zones with no signal, underground warehouses, rural areas: work without a connection. Data synchronises automatically once signal returns.
Scan the QR code affixed to each vehicle to automatically open the correct inspection form. Zero identification errors, immediate time savings.
Generate your reports as professional PDF, Excel, or CSV. Direct integration with your fleet management tools (TMS) and accounting systems.
Consolidated view of all inspections by vehicle, driver, date, and status. Identify problem vehicles and plan maintenance proactively.
Transport companies that digitise their inspections see concrete results from the very first month.
"We equipped our 45 drivers with EasyReportGen for pre-departure inspections. Within 3 months, disputes related to vehicle damage dropped by 60%. Our insurers appreciate the quality of the photo and GPS documentation. Offline mode is essential for our deliveries in rural areas."
Fleet Manager — Regional transport company, 45 vehicles
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